Free salary slip format for Indian employers

Monthly pay slips on your own letterhead. Use your own earning and deduction heads — the gross, the total deductions, the net pay and the amount in words are worked out for you.

Included with every Enlist India employer account, on the free plan as well as the paid ones.

A sample salary slip

Rendered by the same code that produces your PDF — only the figures are made up. On your account it carries your logo, address, registration line and signatory.

Your Company Private Limited
Ref: YCPL/PS/2026-27/0001

Salary slip

For the month of August 2026

Employee Employee name Employee code EMP-0142
Designation Senior Executive Department Operations
Location Ahmedabad Date of joining 01 Sep 2024
Paid days 30 Loss of pay days 0
Bank Your bank Account / mode Bank transfer
Earnings Amount Deductions Amount
Basic salary ₹ 25000 Provident fund (employee) ₹ 1800
House rent allowance ₹ 10000 Professional tax ₹ 200
Conveyance allowance ₹ 5000
Special allowance ₹ 10000
Gross earnings ₹ 50000 Total deductions ₹ 2000
Net pay for the month: ₹ 48000
Rupees Forty Eight Thousand Only

For Your Company Private Limited,

Authorised signatory
This is a computer-generated salary slip and does not require a physical signature.

What is on it

Everything an Indian pay slip is normally expected to show, and nothing you have to fight with.

Employee details

Name, code, designation, department, location and date of joining — filled from your staff list if you keep one.

Attendance

Paid days and loss-of-pay days for the month.

Earnings

Basic, HRA, conveyance and special allowance to start with. Rename them, add rows or remove the ones you do not pay.

Deductions

Provident fund, professional tax and TDS by default, plus anything else your payroll deducts.

Net pay, in words

Worked out in Indian numbering — lakh and crore — the way slips and cheques are written here.

Bank and statutory ids

Bank, account, payment mode, PAN and UAN, printed only when you fill them in.

How it works

  1. Set up your letterhead once Logo, signature, registered name, address, registration line and brand colour. The same letterhead prints your HR letters.
  2. Pick the employee and the month If the employee is on your staff list with a package, we split it into monthly heads as a starting point. Every figure stays editable.
  3. Check the live preview The slip redraws beside the form as you type, totals included, so nothing surprises you in the PDF.
  4. Download and hand it over An A4 PDF, numbered in your own reference series, kept in your account so you can produce an old month again on request.

Five designs

Classic

Plain and formal. Logo on the left, a rule under the header.

Executive

Coloured header band with the logo reversed out. Best on a printed page.

Modern

A colour spine down the left edge, generous spacing.

Minimal

Quiet type, hairline rules, no colour except the signature block.

Certificate

Bordered and centred — for experience and internship certificates.

Questions

Is the salary slip generator free?

Yes. Salary slips are included with every employer account on Enlist India. There is no per-slip charge and no watermark on the PDF.

What does an Indian salary slip have to show?

In practice a slip shows the employer and employee details, the pay month, paid and loss-of-pay days, the earning heads such as basic, HRA and allowances, the deductions such as provident fund, professional tax and TDS, and the net pay in figures and in words. All of those are on this format.

Can I use my own salary heads?

Yes. Every earning and deduction line is free text, so you can use whatever heads your payroll uses, add rows, or remove the ones you do not pay. The totals and the amount in words are worked out for you.

Can employees get a copy?

Yes. Download the PDF and email or hand it over. Slips stay in your account, so you can download an old month again whenever someone asks — for a loan, a rental agreement or a visa.

Does it carry my company branding?

Yes. Slips print on the same letterhead as your HR letters: your logo, address, registration line, signatory and brand colour, in whichever of the five designs you choose.

HR letters too

Offer, appointment, joining, experience, relieving, salary revision and internship letters, on the same letterhead.

See the letter formats
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